Academic Field Trip Links

Field Trips - General Information

• Deadlines for Approval-Group Travel, Field Trips and International Programs.pdf
• Policy SY03 Emergencies Involving Students

Academic Field Trips (Domestic Travel)

• Academic Field Trip Guidelines.pdf
• Academic Field Trip CHECKLIST.pdf
• Procedure for Faculty "in charge" of Field Trip.pdf
• Frequently Asked Questions.pdf

International Group Travel

• Policy FN20 International Group Travel Approval Policy (Formerly Policy TR13)
• International Group Risk Management Checklist Form.pdf
• Embedded Education Abroad Programs Checklist - Guru web site
• University Health Services - Student Insurance Office
• Office of International Programs
• US Department of State-Travel Warnings
• Scholarship Support for Students

Faculty To Do's / Responsibilities

• Complete and Sign the appropriate CHECKLIST (Deadlines: Domestic - 1 month; International - 6 months prior to departure)
• Be familiar with College and University policies on Field Trips
• Be familiar with College document titled "Procedures for Faculty ‘in charge’ of Field Trip"
• Make necessary transportation and lodging arrangements
• Collect Student forms as listed below

Student To Do's / Complete and Provide Forms As Required

• Emergency Contact and Health/Welfare Form.pdf
• Authorization to Charge Course Related Field Trip Fees to Student Account.pdf
• Field Trip Code of Conduct.pdf (overnight and out of country)
• Memorandum of Understanding.pdf (overnight and out of country)
• Field Trip Release Form.pdf (if Student has Faculty approval for alternate travel arrangements)

Departmental Staff To Do's / Responsibilities

• Assist Faculty in completing the appropriate CHECKLIST (Domestic or International)
• Assist Faculty with transportation and lodging arrangements
• Verify/Confirm Completion of Required Student Forms
• Verify/Confirm Emergency Contact Information is complete
• Create Roster for Faculty to take on field trip
• Create Roster for On Campus Contact Person

On Campus Contact Person Responsibilities

• Have Roster of all Faculty and Students on the field trip including all Emergency Contact information
• Have copy of CHECKLIST with trip itinerary
• Have cell phone number of faculty on field trip

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