College of Arts and Architecture
Travel Reimbursement
Extended Travel Stays Outside the United States

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International Travel frequently consists of both business and personal components.

1. If a trip is longer than one week, traveler must define what percent is business vs. personal.
2. If business stay is 2 months or longer, that is considered an Extended Stay. For business travel of 2 months or longer, per diem is allowed for maximum of 3 weeks. After 3 weeks, the traveler will be reimbursed based on Actual expenses.
• First 3 weeks, per diem is acceptable.
• After 3 weeks, Actual expenses are used for lodging, meals and all other subsistence expenses
• Receipts are required for lodging.
• If on extended business travel, employee must submit request for reimbursement on a monthly basis.
3. Advances from the Financial Office will require a detailed budget. Submit detailed budget with request (SRFC) to describe how the money will be used and which accounts will be charged.

References:
Policy TR09 Extended Travel Stays outside the Continental Limits of the United States
http://guru.psu.edu/policies/TR09.html

Policy TR02 Travel Advances and Reimbursement of Travel Expenses
http://guru.psu.edu/policies/TR02.html

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