|
|
College of Arts and Architecture
Visit Form Policy
To Previous Page
Arts & Architecture is instituting a new policy for any visitor
to the University. Travelers who are not employees of the University,
such as job candidates, consultants, guests of the University, new hires
who travel for house hunting are all to be reimbursed in accordance with
the standard travel policy for all employees.
Visitors from other countries require special processing in order to comply with federal immigration and IRS requirements.
Before you initiate any document (DBAF, Purchasing Card transaction, direct charge - NLI, Penn Stater, etc.) related to their trip, you must have the visitor complete the Visitor's Information Sheet for Income and Travel
( http://guru.psu.edu/forms/public/VisitorsInformationSheet.pdf )
Failure to complete a VISIT Form exposes the College and the Department
to potential fines (up to $35,000). After you have the VISIT Form and
complete the reimbursement for the expenses - file the VISIT Form with
the visitor's paperwork and keep in your area (current +3 years). Expenses
for a non-employee will NOT be approved without the VISIT Form. In the
notepad section of electronic forms - indicate if the VISIT Form has been
completed and the visitor's VISA type.
- If a University budget is used for reimbursement, a VISIT Form must be completed.
- Individuals providing services at a non-campus location (out of state) still need to complete the VISIT Form. Per Larry Friedken, "As long as the individual enters the United States, the visit form and all the related INS rules apply".
- Only one VISIT Form needs to be completed for an individual visiting the University several times, provided the individual has stated they are a U.S. citizen.
Top
|
